Compliance For Lettings
Our expert team are fully qualified accountants for letting agents; you can trust us to stay up-to-date with new regulations, so you don’t have to.
We help you manage your business, with options ranging from year-end office account management to core client account management. Our bespoke service means you save money by only paying for what you need.
Typical Services For Letting Agents
Our complete outsourced accounts solution guarantees your agency is compliant. We understand that letting companies are subject to constantly evolving checks and guidelines. By specialising in letting agent compliance, Ratiobox keep track of the latest regulatory changes, paperwork, and checks for you.
Rest assured that your lettings client accounts are compliant with ARLA Propertymark Protection. This consumer protection scheme gives you financial protection should anything unexpected happen.
- Landlord and tenant communications
- Client account management
- Reconciling against rent demands and invoices raised
- Production of detailed daily receipts and payments schedule
- Daily payments to landlords and contractors
- Lodging of tenant deposits and reconciling deposit records
- Tenant onboarding and off-boarding
- Generating landlord statements and remittance advice notices
- Itemised fees and commissions reports
- Comprehensive tenant referencing
- Tenancy agreements and documents
- Landlord rent and legal expenses guarantee
- Arrears reports, managing and chasing
- Tenancy renewals
- Tax collection and HMRC payment
- Management of deposit, claims and returns
- Management of utility providers and reporting on meter reading
- Customer service
What We Offer
Benefit from our team’s industry-based experience to handle your client accounts.
We manage your accounting and bookkeeping, but we also offer a range of additional services that lend themselves to letting agents specifically. Our main services include:
Protected Deposit Checks
When tenants vacate a property, they have up to 6 years in which they can claim late deposit registration. Our Protected Deposit Check covers all tenant deposits ever registered with deposit protection schemes and identifies those registered outside of this time period.
Client Money Reconciliation
This service includes full account reconciliation and reporting of any discrepancies on ledger balances. Additionally, our accountants for letting agents can collect rent from tenants, pay landlords, safeguard deposits and provide assurance around client money handling.
Balance and Data Transfers
At Ratiobox, our accounting team have extensive experience carrying out balance transfers on a wide range of letting software packages. We are also able to input client money balances from your old software onto your new provider, with no disruption to your business.
Software
Our services are tailored to suit you and this approach extends to software, as Ratiobox is able to work with your existing systems in place. Let us seamlessly integrate into your business as part of your in-house team.
Speak to a member of our team
Find our local numbers, or leave us a message below.