Can My Outsourced Accountants Use My Existing Software?

Outsourcing your accounting can be a smart move, saving your business time and money while ensuring financial accuracy and compliance. However, a common concern that businesses have is whether their outsourced accountants can work with their existing accounting software. The answer is yes, certain outsourced accountants are able to integrate themselves with your existing software, however, not all services offer bespoke solutions. It’s recommended that you research the outsourced accountancy company you choose to work with to ensure it provides a more tailored service.

Compatibility With Your Accounting Software

Most outsourced accounting firms are well-versed in a variety of accounting platforms, from cloud-based solutions like Xero, QuickBooks and Sage, to industry-specific software. Before engaging with an outsourced firm, it’s essential to discuss your current system with them to ensure they have the expertise to work with it. At Ratiobox, we also are able to work with companies that don’t use cloud-based systems. Our experts can implement a variety of solutions, such as a remote desktop as an alternative.

Benefits of Using Your Existing Software

Minimal disruption- When your outsourced accounting firm can work with your existing software, this seamless integration into your operations means no need for data migration and minimal disruptions, so your business can continue to focus on growth.

Cost-Efficiency- Avoiding the need for new software subscriptions or training your staff in a new platform is also more cost-efficient.

Real-Time Access- Cloud-based platforms allow you and your outsourced accountants to access financial data simultaneously, improving the ability to collaborate.

Data Security- Sticking with your current system ensures your data remains secure within familiar infrastructure.

Regulatory Compliance- If your business operates in a regulated industry, maintaining the same software can ensure you remain compliant with relevant financial reporting standards.

Considerations

Before confirming that your outsourced accountants can use your software, there are some factors you need to take into consideration.

It’s important to check if your software allows multiple users and that proper access levels can be granted. Some software requires additional licensing for external users, so consider this.

Additionally, if you use custom integrations or add-ons, discuss whether your accountants can work with these features.

What Software Does Ratiobox Work with?

At Ratiobox, we specialise in, but are not limited to, the following accounting software:

• Quickbooks
• Xero
• Sage 200
• Sage 50 Business Cloud
• SAP
• Oracle
• Microsoft Dynamics NAV
• Business Central
• Netsuite
• Access Financials
• Zoho
• Clearbooks
• FreeAgent
• FreshBooks
• AutoEntry
• Dext
• Hubdoc
• Spendesk
• ApprovalMax
• Payhawk
• Pleo
• Datamolino
• Bespoke ERP Software

We have extensive experience handling business’ accounting services, which includes integrating with their existing software. Our specialists are well-versed in this process and their fluency in all of the above software (and more) reduces extra time spent training or migrating data to a new platform. Our services also include ongoing support, so you can get help at any point if you’re experiencing issues with your software, whether it’s industry-specific or business-specific software.

Thinking about outsourcing your accounting responsibilities?
Contact our expert team and see how we can be of service to your company.