Payroll Outsourcing Services

Employers have numerous responsibilities. Ensuring that they pay their employees accurately and on time is up there with the most critical, and can be tricky at times of change. Our payroll outsourcing services remove this time-consuming task from your to-do list, allowing you to shift your focus elsewhere, safe in the knowledge that all of your employees will be paid the correct amount at the correct time.

Ratiobox provides a complete pension and payroll outsourcing service for any size of business, in any industry; we can also offer you cost-effective options to suit the needs of your business. We'll remain fully compliant and minimise your payroll costs.

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Who are Ratiobox?

Since its inception in 2016, Ratiobox has helped businesses of all sizes with their accounts, freeing up owners to focus on growing their organisation.

Whether you’re a sole trader or responsible for a large group of companies, Ratiobox has a solution for you; our qualified UK-based account specialists can take over any and every aspect of your company’s finances, saving you time, money and hassle.

Whether you’d like us to remove just one aspect of your business finances from the equation – be it payroll and pensions, VAT returns, Outsourced Management Accountants or the management of your purchase ledger – or take care of all those and more, we can work with you to offer a tailored solution to perfectly meet your needs.

To find out more about what we can offer, get in touch with us today, or view our case studies to see for yourself how we’ve helped other businesses.

Why outsource?

If your business is growing rapidly, and you’re finding you never have enough time to focus on planning ahead and looking at the bigger picture, it may be time to hand over responsibility for your firm’s payroll and pensions. You could hire someone else internally to take on the workload, but that brings with it a significant salary cost and makes more work for you, as you’ll have an extra employee to manage.

That’s where we come in. Outsourcing these tasks to us can save your company a significant amount of money, and will certainly save you a lot of time and effort. You also lose nothing in terms of accuracy and clarity of communication; our specialist team is efficient and knowledgeable, so you can be confident that all of your employees will get paid correctly. Plus, as all of our staff are employed directly by us and based in the East of England, London and the Midlands, you will always be able to get in touch with someone straight-talking who knows and understands your company’s finances.

Looking for a more comprehensive accounting solution? Read more about our other accounts services.

What our customers say

"Could not wish for a better service. Staff always polite and helpful with Prompt response to all of my needs as a small business and nothing is ever to much trouble. Would highly recommend. Great company to deal with. Definitely 5 stars."
review Dave Bull
"They helped me last year and I was really impressed! Explicit,quick and very efficient. I must just send my papers in and I know that I can have peace of mind. Lovely staff!Thank you Ratiobox"
review Maria Dias
"First time being self employed- using ratiobox was brilliant- I knew very little about how to run the accounts side of things - my advisor Grace was excellent- answering any questions or concerns we had quickly and making sense of something that is daunting to some people- recommend"
review Luke Hayden
"Very swift and polite service. No fuss and very professional. All questions answered in a timely manner and advice if needed, thank you. Great service.""
review Craig Forbes
"All to easy, nice teams with loads of knowledge, Kept to all deadlines and date as promised, Very happy."
review Wayne
"We have been working with Ratiobox for just over a year. I really love that I can rely on the team to handle our purchase ledger. Ratiobox are really good at challenging suppliers to ensure our policies are stuck to. They are friendly and great to deal with. Would really recommend to anyone thinking of outsourcing their purchase ledger."
review Robyn Zimmerman

Why Should You Choose Ratiobox?


A Bespoke Service Tailored to You


Fully Qualified & Experienced Accountants


Experience Working With Every Sector


We Use A Range Of Accounting Software


A Fully UK Based Team

Payroll & Pension Administration Services

Our highly experienced team will take care of all the necessary payroll and pension procedures, ensuring that you are compliant with the many rules and regulations and freeing you up to look after your business.

  • Professional Guidance and Support
    With our extensive experience and knowledge, we can provide a compliant and efficient payroll service that’s affordable, flexible and meets your needs.
  • Only Expert Advice is Given
    With over 25 years of experience, we are able to deal efficiently with the complexities and confidentiality of payroll. The Ratiobox team are also always on-hand to offer assistance on how to tackle the necessary payroll and pension procedures.
  • Fully Qualified Team
    Payroll is a specialised function that requires fully trained and qualified staff; the Ratiobox team are highly skilled professionals who are dedicated to keeping your business up-to-date with legislative requirements.

The introduction of auto-enrolment pension legislation has had a huge impact on every business. We can ensure that your employees are enrolled correctly into a qualifying pension scheme and help save you time and money by setting up a service that suits you and your employees.

Following the biggest change in many years to the Data Protection laws, we ensure that all data handling is compliant and walk you through the important steps to achieve GDPR compliance for your payroll. From planning to delivery, our experienced team will ensure that you are fully compliant.

We provide a completely comprehensive service in all areas of payroll and pensions, leaving no stone unturned when it comes to specifying details and compliance. Crucially, we will always be available to answer any query for you or your staff, simply and quickly, minimising time spent on administration and maximising time spent looking after your business.

Services include:

  • Pay calculation and processing
  • Payslip, P60, P11d production
  • Auto-enrolment staging support
  • Auto-enrolment compliance
  • GDPR compliance
  • RTI compliance

Case Studies

"The Black & White Group are permanent and temporary recruitment specialists in the South West of England and South Wales.

Since 2018 we have enhanced the company’s payroll procedure and a number of other internal processes."
The Black & White Group The Black & White Group
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"From property investment to residential sales and lettings, Zenko Properties specialise in a wide range of estate agency services across Yorkshire.

For this position, we perform an expansive range of responsibilities across the office and client accounts."
Zenko Properties Zenko Properties Case Study
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"Zebra Property Group is a property development company in London and Scotland that primarily builds conversions and renovations.

We seamlessly transitioned Zebra Property from one bookkeeping software to another, allowing for more efficient accounts management."
Zebra Property Group Logo Zebra Property Group Case Study
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Frequently Asked Questions

If your company has grown to a point where you’re taking on additional staff somewhat regularly, and you’re struggling to keep up with other aspects of running the business or to plan ahead, it may be time to consider outsourcing the workload. Payroll is not something that can be rushed - it has to be right. The team behind our payroll outsourcing services is always available to answer any questions you may have, and will take the time to ensure payday comes and goes without issue each month.
First and foremost, accurate record-keeping is paramount. Legally, you must record each employee’s full name, gender, address, National Insurance number and the date their employment began at the company. You also have to automatically enrol each employee into a pension scheme, and ensure that the data you keep on each staff member is GDPR-compliant. All of this can be easier said than done, so if you’re a little stuck with the whole process, we can help. Send us an email or pick up the phone to speak to a member of our specialist team today about our payroll outsourcing services.