Client Accounts for Letting Agents

At Ratiobox we provide a bespoke Landlord Client Account Management service designed to simplify your accounts and provide complete balances on demand.

  • Receive complete client account balances on demand
  • Collect and manage rent, deposits, interest
  • Track tradesperson expenses
  • Reconcile agency fees
  • Get regular updates on total rent owed to landlords

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Specialist Accountancy Services

Designed to automate all your client accounts, with our cloud-based service you can easily share access with your landlords to share rent schedules, statements or documents. Collating all your invoices, statements and receipts into a digital format will save time, money and resources.

We not only help to streamline all the essential transaction and payment processes, but we also help you meet your financial obligations. With help from the Ratiobox team, you can deliver smarter communications and services – all of which will leave a great impression on your clients and tenants while saving you a lot of hassle and costs of an in-house accountant or finance assistant.

As a team of specialist accountants based in the UK, we offer a varied level of outsourced accountancy services that range from bookkeeping all the way up to Financial Director. A growing number of landlords and letting agents are trusting Ratiobox to effectively manage their client accounts.

What our customers say

"Could not wish for a better service. Staff always polite and helpful with Prompt response to all of my needs as a small business and nothing is ever to much trouble. Would highly recommend. Great company to deal with. Definitely 5 stars."
review Dave Bull
"They helped me last year and I was really impressed! Explicit,quick and very efficient. I must just send my papers in and I know that I can have peace of mind. Lovely staff!Thank you Ratiobox"
review Maria Dias
"First time being self employed- using ratiobox was brilliant- I knew very little about how to run the accounts side of things - my advisor Grace was excellent- answering any questions or concerns we had quickly and making sense of something that is daunting to some people- recommend"
review Luke Hayden
"Very swift and polite service. No fuss and very professional. All questions answered in a timely manner and advice if needed, thank you. Great service.""
review Craig Forbes
"All to easy, nice teams with loads of knowledge, Kept to all deadlines and date as promised, Very happy."
review Wayne
"We have been working with Ratiobox for just over a year. I really love that I can rely on the team to handle our purchase ledger. Ratiobox are really good at challenging suppliers to ensure our policies are stuck to. They are friendly and great to deal with. Would really recommend to anyone thinking of outsourcing their purchase ledger."
review Robyn Zimmerman

Why Ratiobox?

We can take care of a wide range of standardised landlord client management tasks. Working as part of your extended team, we will manage the essential transactions and payments that are part and parcel of running an effective lettings agent. From collecting rent and deposit money to paying invoices – we deliver these services promptly and will always keep you informed with regular updates and reports.

You can easily share these reports with your landlords to keep them satisfied that you’ve got everything under control. Our client accounts software can give you up-to-date summaries on all rents, deposits, debtors and funds owed to landlords.

Your dedicated point of contact will never be more than a phone call away and they can seamlessly transfer your client account information to our software.

Our Services

With our client accounts services, we’ll provide you with complete landlord statements and share them with your clients. Your statements will include all the essential details, including invoices, outstanding payments, rent and deposit payments and more.

You will be able to track deposits that are held in your client account or with a third party scheme. We can also manage all your tradesperson invoices, making payments and keeping accurate records of funds paid.

We will also track rents outstanding including total accumulative rent arrears to keep your landlords informed of money they’re owed.

  • Complete accounts balance reports
  • Tenant deposits and rent
  • Letting agent fees and expenses
  • Invoices and receipts
  • Pay tradesmen


Frequently Asked Questions

Yes we can utilise the software that you have in place. We can provide recommendations for alternative software if we feel it would benefit your business and would carry out the data transfer.
Yes, we can supply all our client accounts for letting agents services remotely. We use a cloud-based service which you can access on any device at any time. Your dedicated account manager can also visit your office if you’d prefer.